Program & Operations Coordinator
– 1-Year Contract

ABOUT ACCELERATE AUTO

Accelerate Auto is a nonprofit dedicated to advancing Black professionals in the automotive industry. Through educational programs, mentorship, student engagement, and strategic partnerships, we are shaping the future of the industry and advancing equity in automotive.

We are entering an exciting growth phase and are hiring a Program & Operations Coordinator to help strengthen our programs and build the systems that will support our next chapter.

ABOUT THE ROLE

The Program & Operations Coordinator will play a key role in translating vision into execution by managing core programs and operational systems. This is an ideal opportunity for someone who thrives in building structure, balancing multiple priorities, and driving projects forward. If you are energized by mission-driven work and want to help shape the future of the automotive industry, we would love to hear from you.

Please note that this role is hybrid and requires at least 3 days in office per week.

RESPONSIBILITIES

  • Operations and Systems

    • Build and maintain internal systems (Asana, shared calendars, workflows, Google Drive, budget tracking).

    • Develop SOPs to create clarity, consistency, and sustainability.

    • Manage organizational rhythm (meeting cadences, planning cycles, reporting timelines).

  • Program and Project Management

    • Develop and manage timelines for programs and events

    • Coordinate vendors, venues, volunteers, and logistics

    • Track deliverables and support accountability across collaborators

  • Comms and Admin Support

    • Support grant/report writing, email drafting and other communications

    • Prepare materials for the board, partners, or external meetings

    • Manage scheduling and document management as needed

  • Coordination

    • Maintain contact lists and communication with volunteers, students, mentors, and partners.

    • Support invitations, follow-ups, and stakeholder engagement for programs and events.

IDEAL CANDIDATE PROFILE

  • Based in the Greater Toronto Area (GTA) and able to travel

  • An operational thinker who creates clarity from ambiguity

  • A builder who values strong execution

  • Motivated by community advancement, equity, and mission-driven work.

  • Strong collaborator

  • Ready to grow and learn in a fast-paced, evolving organization

REQUIRED EXPERIENCE

  • 3-6 years in operations, nonprofit management, or project management roles.

  • Demonstrated experience owning systems/tools (Asana, Google Suite, Airtable, or similar).

  • Strong written communication, research, and copyediting skills.

  • Proven ability to prioritize and manage competing deadlines.

  • Commitment to equity, inclusion, and community-led change.

 ADDITIONAL ASSETS

  • Experience in education, workforce development, or the automotive sector

  • Familiarity with grant-writing and reporting

HOW TO APPLY

Send your resume (max 2 pages) and cover letter (max 1 page) to careers@accelerateauto.ca, outlining:

  • Why you are interested in this role

  • How your experience aligns with our requirements

  • An example of a system or process you built that improved efficiency or outcomes.

 Deadline: December 10, 2025 – by 11:59pm.